PMP Monitoring and Controlling Process Group

[ From PMBOK6...]

The Monitoring and Controlling Process Group consists of those processes required to track, review, and orchestrate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes. This Process Group not only monitors and controls the work being done within a Process Group, but also monitors and controls the entire project effort.

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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
4.5 Monitor and Control Project Work
  1. Project management plan
    • Any component
  2. Project documents
    • Assumption log
    • Basis of estimates
    • Cost forecasts
    • Issue log
    • Lessons learned register
    • Milestone list
    • Quality reports
    • Risk register
    • Risk report
    • Schedule forecasts
  3. Work performance information
  4. Agreements
  5. Enterprise environmental factors
  6. Organizational process assets
  1. Expert judgment
  2. Data analysis
    • Alternatives analysis
    • Cost-benefit analysis
    • Earned value analysis
    • Root cause analysis
    • Trend analysis
    • Variance analysis
  3. Decision making
  4. Meetings
  1. Work performance reports
  2. Change requests
  3. Project management plan updates
    • Any component
  4. Project documents updates
    • Cost forecasts
    • Issue log
    • Lessons learned register
    • Risk register
    • Schedule forecasts
4.6 Perform Integrated Change Control
  1. Project management plan
    • Change management plan
    • Configuration management plan
    • Scope baseline
    • Schedule baseline
    • Cost baseline
  2. Project documents
    • Basis of estimates
    • Requirements traceability matrix
    • Risk report
  3. Work performance reports
  4. Change requests
  5. Enterprise environmental factors
  6. Organizational process assets
  1. Expert judgment
  2. Change control tools
  3. Data analysis
    • Alternatives analysis
    • Cost-benefit analysis
  4. Decision making
    • Voting
    • Autocratic decision making
    • Multi-criteria decision analysis
  5. Meetings
  1. Approved change requests
  2. Project management plan updates
    • Any component
  3. Project documents updates
    • Change log
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
5.5 Validate Scope
  1. Project management plan
    • Scope management plan
    • Requirements management plan
    • Scope baseline
  2. Project documents
    • Lessons learned register
    • Quality reports
    • Requirements documentation
    • Requirements traceability matrix
  3. Verified deliverables
  4. Work performance data
  1. Inspection
  2. Decision making
    • Voting
  1. Accepted deliverables
  2. Work performance information
  3. Change requests
  4. Project document updates
    • Lessons learned register
    • Requirements documentation
    • Requirements traceability matrix
5.6 Control Scope
  1. Project management plan
    • Scope management plan
    • Requirements management plan
    • Change management plan
    • Configuration management plan
    • Scope baseline
    • Performance measurement baseline
  2. Project documents
    • Lessons learned register
    • Requirements documentation
    • Requirements traceability matrix
  3. Work performance data
  4. Organizational process assets
  1. Data analysis
    • Variance analysis
    • Trend analysis
  1. Work performance information
  2. Change requests
  3. Project management plan updates
    • Scope management plan
    • Scope baseline
    • Schedule baseline
    • Cost baseline
    • Performance measurement baseline
  4. Project documents updates
    • Lessons learned register
    • Requirements documentation
    • Requirements traceability matrix
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
6.6 Control Schedule
  1. Project management plan
    • Schedule management plan
    • Schedule baseline
    • Scope baseline
    • Performance measurement baseline
  2. Project documents
    • Lessons learned register
    • Project calendars
    • Project schedule
    • Resource calendars
    • Schedule data
  3. Work performance data
  4. Organizational process assets
  1. Data analysis
    • Earned value analysis
    • Iteration burndown chart
    • Performance reviews
    • Trend analysis
    • Variance analysis
    • What-if scenario analysis
  2. Critical path method
  3. Project management information system
  4. Resource optimization
  5. Leads and lags
  6. Schedule compression
  1. Work performance information
  2. Schedule forecasts
  3. Change requests
  4. Project management plan updates
    • Schedule management plan
    • Schedule baseline
    • Cost baseline
    • Performance measurement baseline
  5. Project documents updates
    • Assumption log
    • Basis of estimates
    • Lessons learned register
    • Project schedule
    • Resource calendars
    • Risk register
    • Schedule data
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
7.4 Control Costs
  1. Project management plan
    • Cost management plan
    • Cost baseline
    • Performance measurement baseline
  2. Project documents
    • Lessons learned register
  3. Project funding requirements
  4. Work performance data
  5. Organizational process assets
  1. Expert judgment
  2. Data analysis
    • Earned value analysis
    • Variance analysis
    • Trend analysis
    • Reserve analysis
  3. To-complete performance index
  4. Project management information system
  1. Work performance information
  2. Cost forecasts
  3. Change requests
  4. Project management plan updates
    • Cost management plan
    • Cost baseline
    • Performance measurement baseline
  5. Project documents updates
    • Assumption log
    • Basis of estimates
    • Cost estimates
    • Lessons learned register
    • Risk register
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
8.3 Control Quality
  1. Project management plan
    • Quality management plan
  2. Project documents
    • Lessons learned register
    • Quality metrics
    • Test and evaluation documents
  3. Approved change requests
  4. Deliverables
  5. Work performance data
  6. Enterprise environmental factors
  7. Organizational process assets
  1. Data gathering
    • Checklists
    • Check sheets
    • Statistical sampling
    • Questionnaires and surveys
  2. Data analysis
    • Performance reviews
    • Root cause analysis
  3. Inspection
  4. Testing / product evaluations
  5. Data representation
    • Cause-and-effect diagrams
    • Control charts
    • Histogram
    • Scatter diagrams
  6. Meetings
  1. Quality control measurements
  2. Verified deliverables
  3. Work performance information
  4. Change requests
  5. Project management plan updates
    • Quality management plan
  6. Project documents updates
    • Issue log
    • Lessons learned register
    • Risk register
    • Test and evaluation documents
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
9.6 Control Resources
  1. Project management plan
    • Resource management plan
  2. Project documents
    • Issue log
    • Lessons learned register
    • Physical resource assignments
    • Project schedule
    • Resource breakdown structure
    • Resource requirements
    • Risk register
  3. Work performance data
  4. Agreements
  5. Organizational process assets
  1. Data analysis
    • Alternatives analysis
    • Cost-benefit analysis
    • Performance reviews
    • Trend analysis
  2. Problem solving
  3. Interpersonal and team skills
    • Negotiation
    • Influencing
  4. Project management information system
  1. Work performance information
  2. Change requests
  3. Project management plan updates
    • Resource management plan
    • Schedule baseline
    • Cost baseline
  4. Project documents updates
    • Assumption log
    • Issue log
    • Lessons learned register
    • Physical resource assignments
    • Resource breakdown structure
    • Risk register
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
10.3 Monitor Communications
  1. Project management plan
    • Resource management plan
    • Communications management plan
    • Stakeholder engagement plan
  2. Project documents
    • Issue log
    • Lessons learned register
    • Project communications
  3. Work performance data
  4. Enterprise environmental factors
  5. Organizational process assets
  1. Expert judgment
  2. Project management information system
  3. Data analysis
    • Stakeholder engagement assessment matrix
  4. Interpersonal and team skills
    • Observation / conversation
  5. Meetings
  1. Work performance information
  2. Change requests
  3. Project management plan updates
    • Communications management plan
    • Stakeholder engagement plan
  4. Project documents updates
    • Issue log
    • Lessons learned register
    • Stakeholder register
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
11.7 Monitor Risks
  1. Project management plan
    • Risk management plan
  2. Project documents
    • Issue log
    • Lessons learned register
    • Risk register
    • Risk report
  3. Work performance data
  4. Work performance reports
  1. Data analysis
    • Technical performance analysis
    • Reserve analysis
  2. Audits
  3. Meetings
  1. Work performance information
  2. Change requests
  3. Project management plan updates
    • Any component
  4. Project documents updates
    • Assumption log
    • Issue log
    • Lessons learned register
    • Risk register
    • Risk report
  5. Organizational process assets updates
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
12.3 Control Procurements
  1. Project management plan
    • Requirements management plan
    • Risk management plan
    • Procurement management plan
    • Change management plan
    • Schedule baseline
  2. Project documents
    • Assumption log
    • Lessons learned register
    • Milestone list
    • Quality reports
    • Requirements documentation
    • Requirements traceability matrix
    • Risk register
    • Stakeholder register
  3. Agreements
  4. Procurement documentation
  5. Approved change requests
  6. Work performance data
  7. Enterprise environmental factors
  8. Organizational process assets
  1. Expert judgment
  2. Claims administration
  3. Data analysis
    • Performance reviews
    • Earned value analysis
    • Trend analysis
  4. Inspection
  5. Audits
  1. Closed procurements
  2. Work performance information
  3. Procurement documentation updates
  4. Change requests
  5. Project management plan updates
    • Risk management plan
    • Procurement management plan
    • Schedule baseline
    • Cost baseline
  6. Project documents updates
    • Lessons learned register
    • Resource requirements
    • Requirements traceability matrix
    • Risk register
    • Stakeholder register
  7. Organizational process assets updates
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Process No. Project Management Process(es) Inputs Tools & Techniques Outputs
13.4 Monitor Stakeholder Engagement
  1. Project management plan
    • Resource management plan
    • Communications management plan
    • Stakeholder engagement plan
  2. Project documents
    • Issue log
    • Lessons learned register
    • Project communications
    • Risk register
    • Stakeholder register
  3. Work performance data
  4. Enterprise environmental factors
  5. Organizational process assets
  1. Data analysis
    • Alternatives analysis
    • Root cause analysis
    • Stakeholder analysis
  2. Decision making
    • Multi-criteria decision analysis
    • Voting
  3. Data representation
    • Stakeholder engagement assessment matrix
  4. Communication skills
    • Feedback
    • Presentations
  5. Interpersonal and team skills
    • Active listening
    • Cultural awareness
    • Leadership
    • Networking
    • Political awareness
  6. Meetings
  1. Work performance information
  2. Change requests
  3. Project management plan updates
    • Resource management plan
    • Communications management plan
    • Stakeholder engagement plan
  4. Project documents updates
    • Issue log
    • Lessons learned register
    • Risk register
    • Stakeholder register
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